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Library-sponsored or Town agency program
--
Use of room, kitchen, and audiovisual equipment
-- Free
Non-profit organizations
Ridgefield resident -- $15/hour or any portion thereof
Non-resident -- $30/hour or any portion thereof
Kitchen Use -- $15
Audio-Visual Equipment Use -- $10 (plus refundable $100 deposit on a separate check)
Profit organizations
Ridgefield resident -- $25/hour or any portion thereof
Non resident -- $50/hour or any portion thereof
Kitchen Use -- $15
Audio-Visual Equipment Use -- $20 (plus refundable $100 deposit on a separate check)
You will be sent a bill if your rental time exceeds the already established fee arrangement.
Room Dimensions -- 29' x 37' (1073 square feet including foyer and kitchen)
Seating -- The legal capacity for the number of people in the Dayton
Program Room at any on e time is 75 with tables and chairs and 150 without, and
the renter agrees never to exceed these numbers. However the room
comfortable accommodates 60 chairs, theatre-style, with one 9' table in the back
of the room.
Kitchen -- Microwave oven, refrigerator, three coffee pot carafes (one 90-cup, one 30-cup
and one 10-cup), pitchers, dishes,
utensils, stove, and oven. You must supply your own paper goods (cups, plates, napkins) and coffee, tea,
milk, sugar, etc. You must leave kitchen clean and in good order. Library staff will empty the garbage.
Audiovisual -- Full-sized screen from ceiling, DVD player, VCR with front speakers, overhead projector, slide
projector, LCD and computer hook-up with Internet and sound capability, 16mm film capacity, room darkening shades, podium with
microphone.
The room is carpeted with a raised stage at the front and has a separate entrance. It is also equipped with a grand piano. Coat rack, rest
rooms and drinking fountain are in the foyer.
DAYTON PROGRAM ROOM POLICIES
The Charles Dayton Memorial Program Room was constructed by private contributions and funds from a State Grant
as a public service. All programs should reflect the educational, cultural, social, and recreational role the
Ridgefield Library plays in our community.
The facilities will be made available to the public served by the Library on an equitable basis, regardless of
beliefs or affiliations of individuals or groups requesting their use. Permission to use the facilities does
not constitute an endorsement of the group's policies or beliefs by the Ridgefield Library.
The primary purpose for the Program Room is to accommodate current and future
library programming needs. After these needs have been met the room will
be available for rental in the following order of priorities:
1. Programs sponsored by agencies of town government or
other town-supported organizations.
2. Non-profit organizations
3. Other organizations
Outside groups and individuals may use the Dayton Program Room under the following conditions:
1. Any one group may reserve the room for meetings up to
12 times per year beginning with the first rental. Rentals cannot
be booked more than three months in
advance of the date requested.
2. The room may be used only during the Library's regular hours of operation (Mon, Wed, Fri, 10-6; Tues, Thurs, 10-9; Sat, 9-5; Sun, 1-5 [except during summer hours]).
Under special circumstances use during other times may be agreed to by the Program
Director.
3. The room must be cleaned up
and vacated five minutes before closing. For all-day events, we strongly
encourage your group to park in the Library's lower-level
parking lot.
4.
Library-sponsored and Town Agency program use is free. Other users will be charged a fee to cover operation
costs.
See
Schedule of Fees.
5.
A completed application and applicable fee must be received at least fourteen (14) days prior to the scheduled
event. If the agreed upon rental time exceeds the already established fee arrangement, you will be sent a bill
to be paid within 30 days.
6. Cancellations may be made up to seven (7) days prior to the scheduled event. Cancellations made after seven
days will result in a forfeiture of the fee. If there is a cancellation on the day of the rental, owing to
inclement weather, the
event may be rescheduled without any penalty, or else a full refund will be granted to
the applicant. The Library
reserves the right to cancel in an emergency situation.
7.
Neither admission nor any pre-paid registration fee may be charged for programs held in the
Dayton Program
Room.
8. Rentals are not permitted for the purpose of promoting a
business or for any sales purpose. Renters may not post sign-in sheets, distribute business cards, or
engage in any similar effort to solicit business.
9. The room cannot be rented for parties or social functions.
10. Groups providing public programs just acknowledge their sponsorship in any advertisement, including flyers, posters,
mailings, etc.
11.
Public displays will be at the discretion of the library staff. All publicity materials must be
approved to
ensure they prominently state: "THIS PROGRAM IS NOT SPONSORED BY THE RIDGEFIELD LIBRARY"
12.
The group using the room must designate a point person responsible for the proper use of the room in
accordance with guidelines, who must be in attendance at the event.
13. At the discretion of the Library Director the group
renting may be asked to provide proof of liability insurance.
14.
Groups using the room are responsible for leaving the room and kitchen in good order, and for removing any
food and beverages after the event. Library will dispose of garbage.
15.
Applicant is responsible for reimbursement for damages to building, equipment, or contents incurred while
his/her
group is using the facilities. It is agreed that the Ridgefield Library shall not be held responsible
for claims of damage
or liability arising from such usage.
16.
Standard room set up will be handled by Library staff provided two-week notice is given. Please discuss
room set up with the Program Director to ensure equipment is available, and indicate on the application how
you would like the room
set up. Short-notice set up requests will be considered at the Program Director's
discretion.
17.
The Library is not responsible for equipment, supplies, exhibit materials, or other items owned by a group or
individual and used in the Library.
18.
The Library's audio-visual equipment may be used with advanced permission. A use fee will be charged, and $100
deposit, on a separate check, is also required. Advanced training in use of any audio-visual equipment is
strongly
recommended, and is available by appointment.
19. The renter agrees to obtain the relevant licensing
permission when showing a film, playing music or presenting other
copyrighted material.
20. Juvenile or young adult (18 and under) groups may use the
room only when adult supervision is provided.
21. The Adult Programming Director, in consultation with the Library Director, is authorized to determine
appropriate use of the room. In case of
denial, an appeal may be made, in writing, to the Library Board of Directors.
22.
Alcohol is prohibited except as waived by the Library Director by applying for permission one month in
advance.
Smoking is never permitted in the Dayton Program Room, or anywhere else in the Library.
23. Use of the Dayton Program Room my not interfere with the
routine business of the Library. |