- Basic Search
- Advanced Search
- Search Tips
- Search Results
- Viewing an Item
- Browse the Catalog
- Requesting an Item
- My Lists
- My Account
The homepage contains a single search box, similar to Google, to search for items. You can search by:
- Keyword (default) – find terms anywhere in the item record
- Title – words in the title
- Author – the author’s name
- Subject – finds terms in the subject field of the record
- Series – the name of the series
- Call Number – the call number of the item
You can limit your search results to a specific format. The format options are as follows:
- All Formats
- All Book (includes large print and regular print)
- All Music (includes CDs and cassette tapes)
- Audiocassette music recording
- Cassette audiobook
- CD audiobook
- Downloadable audiobooks
- Downloadable ebooks
- Equipment, games, toys
- Large Print Book
- Music score
- Phonograph music recording
- Serials and magazines
- Software and video games
By default when you go to http://acorn.biblio.org you will be searching all libraries in the Bibliomation network. To limit to just your local library collection, click “Choose a library to search” and select your local library’s collection. If you are viewing the catalog from within the library or off your library’s website, the collection should already be restricted to just your items.
Advanced search lets you search with more than one search term and refine your search by limiting results by different criteria. To add more search terms then just the three options supplied, click on ‘Add Search Row’ as needed under Search Input.
You can access the Advanced Search options by clicking on ‘Advanced Search’ on the homepage or on the left hand side of the search results.
Search filters are a means to further refine your search results. You can filter or limit on:
- Item Form – format of items (books, large print, microfiche, etc)
- Item Type – type of items (books, audiobooks, video recordings, etc)
- Audience – adult, juvenile, etc
- Literary Form – fiction or nonfiction items
- Publication Year – you can set the publication date before, after or between certain years
By default, search results will be in order of relevance (most to least). You can change the sort results to Title, Author, or Publication Date.
Limit to Available
Check this box if you just want to see items that are currently on the shelf. Titles without available copies will not show in the search results.
You do not need to enter authors last name first, nor do you need an exact title or subject heading. Evergreen is also forgiving about plurals and alternate verb endings, so if you enter dogs, Evergreen will also find items with dog.
- Do not use an AND operator to join search terms.
- An AND operator is automatically used to join all search terms. So, a search for golden compass will search for entries that contain both golden and compass.
- Boolean operators such as and, or, not are not considered special and are searched for like any other word. So, a search for golden and compass will not return the title golden compass. Putting it another way, there are no stop words that are automatically ignored by the search engine. So, a title search for the and or not of (and in any order) yields a list of titles with those words.
- Don’t worry about white space, exact punctuation, or capitalization.
- White spaces before or after a word are ignored. So, search for golden compass gives the same results as a search for golden compass.
- A double dash or a colon between words is reduced to a blank space. So, a title search for golden:compass or golden — compass is equivalent to golden compass.
- Punctuation marks occurring within a word are removed; the exception is _. So, a title search for gol_den com_pass gives no result.
- Diacritical marks, &, or | located anywhere in the search term are removed. Words or letters linked together by . (dot) are joined together without the dot. So, a search for go|l|den & comp.ass is equivalent to golden compass.
- Upper and lower case letters are equivalent. So, Golden Compass is the same as golden compass.
- Enter your search words in any order. So, a search for compass golden gives the same results as a search for golden compass. Adding more search words gives fewer and more specific results.
- This is also true for author searches. Both David Suzuki and Suzuki, David will return results for the same author.
- Use specific search terms. Evergreen will search for the words you specify, not the meanings, so choose search terms that are likely to appear in an item description. For example, the search luxury hotels will produce more relevant results than nice places to stay.
- Search for an exact phrase using double-quotes. For example “golden compass”.
- The order of words is important for an exact phrase search. “golden compass” is different than “compass golden”.
- White space, punctuation and capitalization are removed from exact phrases as described above. So a phrase retains its search terms and its relative order, but not special characters and not case.
- Two phrases are joined by and, so a search for “golden compass” “dark materials” is equivalent to “golden compass” and “dark materials”.
- To prevent stemming , use double quotes around a single word or a phrase. So, a search for parenting will also return results for parental but a search for “parenting” will not.
- Exclude a term from the search, using – (minus) or ! (exclamation point). For example, vacations –britain or vacations !britain will search for materials on vacations that do not make reference to Britain.
- Two excluded words are joined by and. So, a search for !harry !potter is equivalent to !harry and !potter.
- A + (plus) leading a term has no role and is removed. So, +golden +compass is equivalent to golden compass.
You can form more complex searches using the Advanced Search features.
After submitting your search, the results that are displayed are divided into pages if your search produced many results. You can jump between pages by clicking the numbers or “Next”
which are located to the right of the number of results. When searching all locations in the Bibliomation catalog you will see a display similar to one located below.
Under the title, brief information listing the author, publisher, publication date and format is listed, in addition to library holdings and availability. You can request an item right from the result display or click on the title to go into a more detailed explanation of the item including more locations and availability. You can also click on the author to conduct another search on that author without needing to type the author’s name in the search box.
You can click to limit to available items by checking the “Limit to Available” checkbox located at the top portion of the screen. Once that checkbox is checked the search results page will refresh and only show items that are currently available at the library.
You can also sort the results by clicking on the Sort Results by Relevance drop down box
If you have restricted your search to a specific location, your search results will look slightly different. That library’s items will be the only ones listed, but the results page will tell you that there are other copies within the network of libraries.
Related Subjects, Authors, and Series
To the left of the search results, relevant subjects, authors and series are listed. By clicking on any
of these links, begins a new search instead of refining the current search.
Viewing a specific Item
Click on a title to view detailed information including availability, barcode, physical location in the library, descriptive information (author, publisher, copyright, physical description, abstract, Author Notes, subjects, etc)
The item details shows information such as Title, Author, ISBD, Edition, Publication Date, Publisher, Physical Description, Format, Abstract or Summary (if available), and Subjects. You can click on any subject listed to conduct a new search on that subject.
Clicking on the Shelf Browser will show you items that are located next to and near the item you are viewing, as if you were standing in front of the shelf. You can click on any of these titles or authors to be brought to that item record.
You can request an item from the search results page
Or from the title details page
Click the “Request Item” button on the right side of the page.
Next, you will be asked where you want to pick up your item and how you want to be notified when it is available:
Browse the Catalog
Clicking on “Browse the Catalog” allows you to browse by title, author, series, and subject.
Below is an example of a browse search for a subject of “photography.”
The subject that most closely matches your search term will appear in the middle of the list and will appear in bold. Other subjects will be listed before and after the search term will be listed before and afer the term in alphabetically order. You can browse through the list of subjects by clicking the “Next” and “Back” buttons. The number in parenthesis after each line shows how many items were found for that particular subject. When you see the words “At least”, this means there may actually be more than that number.
Clicking on any item in the list brings you either to a single item (if the number after the listed item is 1) or to a longer list of search returns.
Lists are lists of items in the catalog that you create and have the option to share. You can create a temporary list without being logged into your account. However, it is recommended that you log into your account prior to adding items to My List to access all of the features (see the My Account section for more information on logging onto your account).
Creating a List
Once you are logged into your account, click on “My Lists,” either in the top right corner of the screen or the last tab in My Account.
Enter the name of your list. If you want to share your list, select “Yes” from the drop down menu after “Share this list?” (see the section on Sharing a List for more information). You can also enter a description for your list if you would like.
Once you are satisfied with your new list, click “Submit.”
Adding Items to a List
Search the catalog for items to add to your list. When you have found an item you would like to add, hover over “Add to My List.” A menu showing your temporary list and the names of your first few saved lists will appear. Click on the name of the list where you would like to save the item. If the list you want to save it to does not appear in the menu, choose “See All.” Then click the “Add to this list” for the appropriate list. You can also create a new list to which the item can be added. Click on “Add to new list” and create a list as described under “Creating a New List”. The item will be added to the new list after you click “Submit.”
If you click “Add to My List” for any item before you are logged in, that item will be added to your temporary list. To move items from your temporary list to a saved list, check the box next to the item(s) you want to move, then under “Actions for these items,” choose a list for the items. Then, click “Go.” The items will be removed from your temporary list and will now appear on the list you chose.
To view the contents of a saved list, click on its name.
To place holds on items in the list, check the box next to the item, choose “Place hold” from the drop down menu on the right, and click “Go.”
To remove items from the list, choose “Remove from list” from the drop down menu on the right and click “Go.”
To add a note to an item on the list, click on “Edit” next to “Notes.” Text boxes will appear under this column. Enter the notes for the items that you would like to annotate. Then click “Save Notes.”
Sharing a List
Sharing a list allows you to share the web address (URL) of a list with friends, family, visitors to your website, or social media followers. The list is not public unless you share the address (URL). You can share your list by choosing “Yes” next to “Share this list?” when the list is created, or you can share the list later by clicking “Share.”
Once the list is shared, you will see an an RSS feed icon and a link to “HTML View” beside it.
To share your list, click on “HTML View.” This will give you a preview of what your shared list will look like to the people you share it with. Copy the web address (URL) in the address bar, and paste it where you would like to share it.
If you decide later that you no longer want to share your list, you can click “Hide” to make the list private.
Clicking “Delete List” will remove the list from your account. Lists cannot be retrieved after they are deleted.
Clicking “Download CSV” will download your list as a file that can be opened with spreadsheet software, such as Microsoft Excel. The file will include the title, author, publication date, item type and notes that you have added for each item in the list.
Click “Make Default List” to force a list to show as the first choice in the “Add to My List” menu. You may only have one default list at a time. Clicking on “Remove Default List” deselects the list, and you will no longer have a default.
Items Checked Out
Viewing the items checked out on your account, allows you to see their due dates and renew those items if applicable.
To renew items, click on the box next to the item that you would like to renew and choose Renew Selected Items from the dropdown. This display will also show how many renewals you have remaining based on the library policy.
Items on Hold
The items on hold section of My Account shows you which items you currently have on hold, holds that are available for pickup and the overall status of the holds.
In the account preferences area, you can view your contact information, change your username and password, and add an email address to your account.
Under Account Preferences, there’s a tab for Notification Preferences. Here, you can set how you would like to be notified when a hold is ready for pick up.
Under Account Preferences, there’s a tab for Search Preferences. Here, you can set your search preferences such as default search location (which library you’d like to search, usually) and how many search hits you see per page. You can also set your preferred pick up location for holds and opt-in to keeping your history of checked-out items and holds.
If you choose to keep your history of checked out items/holds, everything you check out/request from the time you opt-in will show up under the “Check Out History” section of “Items Checked Out” or the “Holds History” section of “Holds”. The staff at the library does NOT have access to your check out history or holds history.
My List Preferences
My List Preferences allows you to specify how many items you would like to see per page on each of your lists, and how many lists you would like to see on each page.
Occasionally, the library may leave you a message in your account. If you see a red number next to “Messages” in the top right corner of the screen, you have unread messages. Click on “Messages” to view them.
Click on the subject of the message to read it. You can delete the message from here, or mark it unread. Click “Return to Message List” to go back.